Why a Private Limited Company
A Private Limited Company is the most preferred structure for startups and growing businesses in India. It gives you limited liability protection (your personal assets are separate from business liabilities), the ability to raise equity funding from investors, higher credibility with clients and vendors, and a perpetual existence independent of the founders. For businesses planning to scale or raise capital, a Pvt Ltd is almost always the right choice.
Prerequisites before you start
You need at least two directors and two shareholders (can be the same people), at least one director must be an Indian resident (present in India for at least 182 days in the previous calendar year), a registered office address in India (can be a residential address initially), and a unique company name that complies with MCA naming guidelines. Directors need a Digital Signature Certificate (DSC) and will be issued a Director Identification Number (DIN) during the process.
Step 1: Name approval through RUN
The Reserve Unique Name (RUN) form on the MCA portal allows you to apply for name reservation. You can apply for up to two name choices. The name must end with Private Limited, must not be identical or similar to an existing company name, and must not contain words that require special approval (like Bank, Insurance, or National). Name approval typically takes 1 to 3 working days. Once approved, it is reserved for 20 days.
Step 2: SPICe+ form and incorporation
The Simplified Proforma for Incorporating Company Electronically Plus (SPICe+) is the single integrated form for incorporation. It covers DIN allotment for directors, name reservation (if not done through RUN), company incorporation, PAN and TAN allotment, GST registration (optional at this stage), EPFO and ESIC registration, and professional tax registration (state-specific). You file SPICe+ along with the MOA, AOA, and supporting documents. The Registrar of Companies (RoC) in Gujarat is based in Ahmedabad.
Documents required
For directors and shareholders: PAN card, Aadhaar card, recent passport size photograph, address proof (bank statement or utility bill not older than 2 months), and email ID and mobile number. For the registered office: latest utility bill (electricity or telephone) for the premises, and a No Objection Certificate (NOC) from the owner if the address is not owned by the company or director.
Timeline and costs in Gujarat
With all documents in order, incorporation takes 7 to 15 working days including name approval, SPICe+ filing, and Certificate of Incorporation (CoI) issuance. Government fees depend on the authorised share capital: Rs. 200 for up to Rs. 15 lakh, higher above that. Stamp duty in Gujarat on MOA and AOA is separate. Total government fees for a standard incorporation with Rs. 1 lakh authorised capital are typically Rs. 1,500 to Rs. 3,000. Professional fees for the CA/CS filing the forms vary.
What happens after incorporation
Once you receive your Certificate of Incorporation, PAN, and TAN, you need to: open a current bank account in the company name, hold the first board meeting within 30 days of incorporation, file INC-20A (commencement of business declaration) within 180 days of incorporation, apply for GST registration if your turnover will exceed Rs. 20 lakh, and set up your initial compliance calendar for ROC filings, income tax, and GST.
Company registration
Let us handle your incorporation end to end.
We manage name approval, SPICe+ filing, MOA/AOA drafting, and post-incorporation setup so your company is properly registered and compliant from day one.